Here are some examples of how to make effective use of electronic services. This will save you a lot of time, which you can then invest in growing your business.

Health Insurance Company

To register with a health insurance company, it is important not only to fill out the employer’s and employee’s application forms but also to submit an extract from the commercial register. Today, you no longer have to stand in line at the post office and pay for a paper extract from the Commercial Register. At TaxWise, when registering a new company with a health insurance provider, we use an electronically signed extract from the Commercial Register in .asice format. All you need to do is email it, along with the attachments, to the health insurance provider.

Extract from the Commercial Register

There are situations when you need to obtain a paper extract from the Commercial Register, but the Commercial Register’s services are down, or the extract is unavailable for several days—for example, due to a change in the court’s jurisdiction following a change in the company’s address. In such a case, all you need to do is save the electronically signed document to a USB drive and go to any post office that supports IOMO services (list of services for citizens). You must request the “guaranteed conversion” service. The post office will print the contents of the file on paper and attach a verification clause from the court clerk who made the entry. The document thus has the same legal weight as if it were a paper original signed by the court. The fee for an extract from the Commercial Register requested in this manner is even lower than for a standard extract from the Commercial Register.

Notary offices also provide guaranteed conversion.

Signing of Documents by the Contracting Parties

Notarization is typically used for important business documents. However, this is no longer necessary today. If you only need to verify the identity of the person who signed the document, simply add an electronic signature for both contracting parties to the PDF using the signature tool included with the installation of your ID card drivers. You can do all of this remotely via email. If you also need to verify the time of signing, you must add a timestamp to the signature. The government has purchased a large number of timestamps, and they are available, for example, here. Simply upload the PDF file, select “Pades” mode, and add your signature to the PDF; the date of signing will be added automatically.

If you need to verify whether a document sent to you was actually certified by the person claiming to have signed it, you can do so on the same page. After uploading the document, select "Verify."

Opening an Account at Tatra Banka

In partnership with Tatra Banka, we’ve launched pre-set up accounts that utilize electronic extracts from the Commercial Register. This saves our clients the time they would otherwise spend at the post office and then setting up a new business entity at the bank. All you need to do is come in and link your new business account to yourself as the new managing director. Learn more about accounts at Tatra Banka.

Have you encountered other uses for electronic documents, or has a document signed this way ever been rejected? Please let us know.